Rules & regulations

The following rules and regulations are for your benefit. Please familiarise yourself with them to assist the club.

  1. The Hawkesbury Riding Club Inc. meets at the Hawkesbury
    Equestrian Centre grounds on Racecourse Road, Clarendon
    every 2nd and 4th Sundays of the month, from the 2nd Sunday in
    February to the 2nd Sunday in December. Members should refer
    to the website www.hawkesburyridingclub.com.au, the Facebook
    page, Facebook Group or the newsletter for current events.
  2. General meetings are held on the 1st Tuesday of each month at
    7:30pm at the clubhouse. All members are welcome to attend.
  3. Dogs are not permitted on the grounds, even if inside cars or
    trucks, during any Equestrian activity. This is a requirement of our
    Equestrian Australia Insurance Policy.

    Grounds Use

  4. Members have free access to the HRC grounds, providing they
    have E.A. registration, on any day except Sundays, unless the
    grounds are closed due to extenuating circumstances (such
    as wet weather, ground works, exclusive hire or set up for
    competition). Members may receive coaching provided that the
    coach has registration and insured with the E.A’s . National Coach
    Accreditation Scheme.

    Bookings to use the grounds must be made at least 24 hours in
    advance with either the Club Secretary, the President or either of
    the Vice Presidents. They can then advise of which committee
    member is nearest for key collection and if there are any current
    restrictions on usage. Key collection is usually pick up and return
    on the same day, however, collection the night prior may also be
    possible.

    Riders are not permitted to jump if they are alone. Approved
    helmets and boots must be worn by any mounted person. Vests
    must be worn on the cross country.

    Non-members (if EA registered) may hire the grounds at a fee of
    $25 per horse, payable on the day of use.

    All riders using the grounds are encouraged to report any damage,
    dangerous situations or observed irregularities to one of the
    executive.

    Training Day Organisation

  5. For training days, riders MUST register on the website “Nominate”
    and pre-pay online for a training day by 9pm the Friday evening
    prior. N.B. There is no “On the day” registration for 3rd
    session in 2019.

    If you miss the Friday evening deadline, or your circumstances
    have changed, please contact the club president for consideration
    to be added on the day. Riders are graded into a group reflecting
    the education and experience of their horse and the rider’s
    predominant interest (either dressage or jumping. See description
    of groups in the section “About the Club”).

    Each training day coaching will be given for two sessions in the
    discipline applicable to the group. There will then be a short
    morning tea break and a third session will be offered based on
    rider’s elective of discipline and coach.

  6. The Gates open by 8.15 am and riders must be ready for
    announcements at 9.20am. The grounds close promptly at 1:30pm
    and any members anticipating a delay in leaving should make
    arrangements with the Committee member designated for final lock
    up beforehand.
  7. A wristband will need to be collected prior to the start of riding,
    from the office, as proof of payment. Members arriving after 1st
    session has started will not be able to participate until 2nd session.
    The office will be unattended from 10.30 so wristbands must be
    collected before then.
  8. At training days, riders are not compelled to take part in every
    session. However, if a rider leaves a group, he/she should seek
    the permission of the instructor once the lesson has started.
    As a safety precaution and as a courtesy to others, riders not
    participating should either tie their horse up (head stalls and lead
    ropes must be brought to tether horses during breaks), put them in
    a yard or school them away from the organised activities. No horse
    should be tied to any fencing or other club equipment.

    Cross country jumps are out of bounds to unsupervised individuals
    for jumping or lunging during training days to avoid interference
    with organised groups lessons. If a group agrees, by consensus,
    the scheduled activity for that group may be changed to a different
    activity with the allocated coach.

  9. Wet weather arrangements. The decision to ride during inclement
    weather will be made by 7.30am. or earlier if possible. If a day is
    cancelled, advice will be given via our Facebook site and webpage
    or members may ring/text a member of the committee N.B.
    Queries via Facebook are not monitored on Sundays.
  10. Whilst moving around the club grounds on training days, no horse
    should be cantered or galloped as this may upset other horses or
    be dangerous to those on foot, especially children.
  11. The instructors or committee have the right to refuse any horse to
    participate. The instructor or the committee has the right to ask for
    any troublesome horse to be removed from the grounds. Stallions
    are not permitted at training days or closed competition days.
    They are allowed at Open Competitions or other days provided the
    handler is experience, over 18yrs and responsible. It is not suitable
    to bring an unbroken horse to training days.

    Uniform

  12. The uniform consisting of club t-shirt and badge (compulsory)
    with either blue/black or light-coloured jodhpurs are required on
    training days. As we are an Affiliated Equestrian Australia club,
    all members must wear an approved helmet whenever mounted
    on the club grounds. Refer to the EA website for list of currently
    approved helmets. Please note that new regulations came into
    effect 1 Jan 2017.  Back protectors (cross country vests) are
    compulsory when jumping/riding on the cross-country course,
    both at training days and on other occasions. This is an insurance
    requirement.

    Awards

  13. Point scores for turn out, attendance and participation at grounds
    maintenance days, committee meetings and participation in
    club activities and will be recorded by the Point Score Secretary.
    High scorers in each group will be awarded a trophy at the
    Closed Gymkhana at the end of the year. These trophies are
    not dependent on performance but rather on participation. Those
    not qualified to ride at the Closed Gymkhana are ineligible for
    awards. Perpetual trophies are determined by the criteria set for
    each trophy and are decided by the committee. They are based
    on nominations by members and coaches. Non-Training Day
    members are not eligible for end of year group awards. Eligibility
    for any restricted events such as gymkhanas are determined by
    attendance. (See point 17).

    Volunteer duties

  14. It is a condition of HRC membership that a representative from
    each family (or individual) must assist for a minimum of 6 hours of
    volunteer time throughout the year. This may be undertaken as
    2 x 3-hour slots or a consolidation of the hours. The time may be
    made up as assistance at any Open or Closed events, grounds
    maintenance days or in the canteen duties. For the Non-Training
    Day memberships category, a minimum of only 4 hours of
    volunteer time is required and for Non-Riding membership there
    are no requirements.

    Committee members are exempt from these duties in recognition
    of the various roles they perform throughout the year.
    It is each rider’s responsibility to ensure that they have “signed
    on” to the pro forma provided each and every time they complete
    a duty and they correctly record the name of their horse ridden on
    training days.

    If these requirements are not fulfilled, membership may not
    be granted in the following year unless there are extenuating
    circumstances brought to the notice of the Executive Committee.

    Fees

  15. Membership fees and completed forms are due on the sign-on day
    or earlier. (However, if there is difficulty paying the full amount by
    this day, an extension can be offered – full payment is due by the
    2nd Sunday in March). Please contact an Executive Committee
    member in regards to this matter. The actual forms still must be
    submitted either on or prior to the sign-on day to secure your
    membership spot.
  16. The Committee is empowered to close membership after the initial
    sign on at the start of the year if deemed necessary and a waiting
    list will be taken. There are no half year memberships at present.

    Eligibility
    For the Closed Gymkhana:

  17. The rider must have attended at least four (4) training days, and
    a representative of each family or individual must have completed
    the minimum of 6 hours of volunteer duties. Each rider may only
    ride one horse at the closed gymkhana. The horse must have been
    to two training days.

    Committee members automatically qualify to ride at the Closed
    Gymkhana, and must compete on a horse that has attended at
    least two training days.

    For membership renewal:

  18.  For Training Day memberships, a minimum of 6 hours of volunteer
    time throughout the year. This may be undertaken as 2 x 3-hour
    slots or a consolidation of the hours. The time may made up as
    assistance at any Open or Closed events, grounds maintenance
    days or in the canteen duties.

    For the Non-Training Day membership category, a minimum of only
    4 hours of volunteer time is required.

    Committee members automatically qualify to renew membership
    the following year.

    If these requirements are not fulfilled, membership may not
    be granted in the following year unless there are extenuating
    circumstances brought to the notice of the executive.