Rules & regulations

The following rules and regulations are for your benefit. Please familiarise yourself with them to assist the club.

  1. The Hawkesbury Riding Club Inc meets at the club grounds, Gate ‘5’ Racecourse Rd, Clarendon on the 2nd and 4th Sundays of the month. (From the 2nd Sunday in February to the 2nd Sunday in December.) Members should refer to the newsletter for current events.
  2. Gates open at 8.30am and riders must be ready for “Turn Out” at 9.20am. The grounds close promptly at 2.00pn and any members anticipating a delay should make arrangements with the Training Day Co-ordinator beforehand. Riders must pay the ground fees before “Turn Out”. A blue wrist band will be issued as proof of payment. Riders missing Turn Out will not be awarded points unless a satisfactory explanation is given to the Pointscore Officer. Members arriving late should not interrupt the first session, but join in at the second session. A membership badge must be purchased and worn by each riding member. A replacement badge must be purchased if the member does not have their badge on training days.
  3. Current grounds fees are $20 for the first riding member, $15 for the second and $10 for the third, with a maximum of $45 per family.
  4. General meetings are held on the 1st Tuesday of each month at 7.30pm at the clubhouse. All members are welcome to attend.
  5. Points for Turn Out, attendance and participation will be recorded by the Pointscore Officer. High scorers will be awarded prizes at the end of the year. Points for these prizes will be based on attendance at working bees, committee meetings and participation in club activities and not on performance gained in Open or Closed events. Eligibility at restricted events such as show and gymkhanas are determined by attendance.
  6. It is a condition of membership to HRC that a representative from each family must perform 1 canteen duty and 2 other assistances at the club. This can be either further canteen duties or working bees and assistance at open events. If these requirements are not fulfilled, membership may not be granted in the following year.
  7. At training days, riders are not compelled to take part in every session. If a group agrees, by consensus, the scheduled activity for that group may be changed to a different activity with the same instructor. However, if a rider leaves a group he/she should seek the permission of the instructor once the lesson has started. As a safety precaution and as a courtesy to others, riders not participating should either tie their horse up or school them away from the organised activities. THE CROSS COUNTRY COURSE IS OUT OF BOUNDS TO UNSUPERVISED INDIVIDUALS DURING TRAINING DAYS.
  8. Wet weather arrangements. The decision to ride during inclement weather will be made by 7.30am. Please phone the wet weather phone on 0408 264 970 for cancellations/postponements on training days.
  9. Whilst moving around the club grounds, no horse should be cantered or galloped as this may upset other horses or be dangerous to those on foot, especially children.
  10. Dogs are not allowed on the grounds.
  11. Hard hats must be worn by any mounted person whilst on the club grounds. Please note that ASA approved helmets are compulsory for all training days and events.
  12. Head stalls and lead ropes must be brought to tether horses during breaks. No horse should be tied up by the reins.
  13. The instructors or committee have the right to refuse any horse to participate. The instructor or the committee have the right to ask for any troublesome horse to be removed from the grounds. Stallions are not permitted at training days or closed competition days.
  14. Membership fees and completed membership form are due on Sign-On Day. (However, if you have difficulty paying the full amount by this day, an extension can be offered – full payment is due by the 2nd Sunday in March. Please contact an Executive Committee member in this matter.)
  15. Members riding at the club should obey the regulations laid down by the NSW Motor Vehicle Act and should conduct themselves in a way that will preserve the club’s good name.
  16. Eligibility for Closed Gymkhana. The horse and rider must have attended at least 4 training days, a representative of each family must have worked one session in the canteen, worked at one working bee and assisted with one open or closed competition. Each rider may only ride one horse at the Closed Gymkhana. The horse must have been to 2 training days.
  17. The Committee is empowered to close membership during the year if deemed necessary and a waiting list will be taken.